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RENTALS

Rental Policy's

WE CAN NOT SAVE DATES FOR ANY EVENT WITHOUT A RENTAL DEPOSIT. Please Email the RESERVATION FORM to fairoffice@columbiacountyfairgrounds.com
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RENTAL TERMS AND CONDITIONS
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Rental Reservation Form

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Rental Rates and Availability

To find out if we have availability for your special event, please call the Fair Office, Monday-Friday between the hours of 9am-3pm, OR fill out the request form below.

A Non-Refundable Reservation Fee $500 (Refundable Damage Deposit) is required for all facility rentals at the time of the reservation to hold your spot and is INCLUDED in the total Usage Cost. (*below)
Daily Usage Cost includes: *Varies by facility
    • Daily Rental Fee
    • Non-refundable cleaning fee
    • Damage Deposit (fully refundable) if no damage during rental

60 Day Cancellation Policy: Rental Fees will not be refunded for cancellations less than 60 days.

Event Insurance of $2 Million Aggregate ($2,000,000.00) per event as required by Columbia County, Oregon. The Fairgrounds will retain the certificate until the event is done and keys are returned.

  • Must provide a Certificate of Insurance naming Columbia County, The Columbia County Fair Board, their officers, agents and employees as Certificate Holders.

DAMAGE DEPOSIT: is fully refunded, unless damage is present. *Refer to Usage Agreement and Permit

All Usage Fees can be paid by check until 60 days BEFORE event unless other arrangements have been made.

Any payments made within 60 days of event must be paid for in cash only.
Balance can be paid when picking up the Keys (Cash Only - Exact Payment Please)
Keys must be picked up between 9:00 am - 3:00 pm, Monday - Friday and returned on the next Business Day after the event, at which time, a walk through-Cleaning Check Out list will be completed by Fairgrounds Staff and renter.
All Refund deposits will be sent 30 days after close of the Event. *See Usage Agreement and Permit*
**Fires are not permitted on the property at any time**

Facility Rental Contact Request

Please complete and submit this form and one of our Fair Office staff will contact you regarding your reservation request.
A NON-REFUNDABLE Reservation Deposit is required at the time of reservation to hold the venue.

See individual venue pages for details on Alcohol/Cleaning/Damage Deposit(s), payment schedules and rental requirements.
Please DO NOT use this form for Winter Storage, call or come by the office for information

Contact Information

Address Information

Event Information

Rental Request

Which facility would you like to rent?
Submit

Pavilion

1 of 15

Rental Rate:

$1,000.00 per weekend day, Friday-Sunday
$600.00 per week day, Monday - Thursday
$500.00 1/2 Day Rental (Fri-Sun only)
$300.00 Non-refundable Cleaning Fee
$500.00 Damage Deposit (fully refundable if no damage)
Capacity seated approx. 300 people
Commercial quality kitchen for catering large parties
  • Tables & chairs provided with rental:
  • 75 8' tables, 25 6' rounds & 300+ chairs

4-H Building

1 of 3

Rental Rate:

$400.00 per day
$200.00 1/2 day (Fri-Sun only)
$300.00 Non-refundable Cleaning Fee
$500.00 Damage Deposit (fully refundable if no damage)
Capacity: 100 people
Large new Commercial Quality Kitchen
Plenty of Handicapped Parking

Includes: 20 Tables & 75 Chairs

Covered Picnic Area

1 of 2
Plenty of seating and serving area for your large outdoor party!
Rental Rate:
$200.00
$300.00 Non-refundalbe Cleaning Fee
$500.00 Damage Deposit (fully refundable if no damage)

Includes Picnic Tables

Goat Arena

Rental Rate:

$200.00 per day
$300,00 Non-refundable Cleaning Fee

Includes: Bleachers

Floral Building

1 of 4

Rental Rate:

$200.00 per day
$300.00 Non-refundable Cleaning Fee
$500.00 Damage Deposit (fully refundable if no damage)

Includes: 10 tables

Ag building

1 of 2
Good Smaller building for smaller party's and events!
$200.00 a day
$300.00 Non-refundable Cleaning Fee
$500.00 Damage Deposit (fully refundable if no damage)

Includes: 10 tables

Sheep barn

Good size barn. Dirt floors.

$200.00 a day
$300.00 Non-refundable Cleaning Fee
$500.00 Damage Deposit (fully refundable if no damage)


Poultry Barn

1 of 4
Good size barn. Dirt floors.

$200.00 a day
$300.00 Non-refundable Cleaning Fee
$500.00 Damage Deposit (fully refundable if no damage)

Beef Barn

1 of 2
Good size barn. Dirt floors.

$200.00 a day
$300.00 Non-refundable Cleaning Fee
$500.00 Damage Deposit (fully refundable if no damage)

Swine Barn

Good size barn. Concreate floors.

$200.00 a day
$175.00 Cleaning fee (80% refund possible)

Goat Barn

1 of 2
Good size barn. Dirt floors.

$200.00 a day
$300.00 Non-refundable Cleaning Fee
$500.00 Damage Deposit (fully refundable if no damage)

Horse Barn

1 of 7

Rental Rate:

$200.00 a day
$300.00 Non-refundable Cleaning Fee
$500.00 Damage Deposit (fully refundable if no damage)

Horse Stalls

1 of 2

Spacious, clean and properly maintained!

Rental Rate:
$20.00 for One Stall
$75.00 Cleaning Deposit that is 80% Refundable after Event.

Rodeo Arena

1 of 2

Perfect for your Horse Shows and Events!

Proudly maintained and recently renovated by our Rodeo Committee, and funded by the Friends of Fair.
New Announcer Booth is under construction!

Rental Rate:

$1,200.00 per day
$300.00 Non-refundable Cleaning Fee
$500.00 Damage Depoist (fully refundable if no damage)

West Grounds

1 of 3

Rental Rate:

$1,200.00 per day
$300.00 Non-refundable Cleaning Fee
$500.00 Damage Deposit (fully refundable if no damage)

West Parking Lot

1 of 6
Rental Fee:
$250.00 per day
$300.00 Non-refundable Cleaning Fee
$500.00 Damage Deposit (fully refundable if no damage)

Outside Bathrooms

1 of 2
Comes with rental if there is no bathroom with rented area.

Winter Storage

1 of 2
Available October - April

$0.32 per SQ FT Per month

Beer Garden

Rental Rate:

$200.00 per day
$300.00 Non-refundable Cleaning Fee
$500.00 Damage Deposit (fully refundable if no damage)

Camping

1 of 2

Camping Rate:

Dry Camping $15.00 per night / per site
Water & Electric Hook Ups $35.00 per night / per site

Non-Profit Discount:
No Discount is given on any camping

Sound Equipment Information

We use an Outside Party for all of our Sound Equipment needs, for more information contact the fair office or Leonard at:
Columbia Audio Specialties, Inc.
Sales And Service Of: Audio Equipment and Video Projectors since 1968
34839 Sykes Rd. St. Helens, OR 97051
Phone 503-397-1266 Fax 208-988-3354
E-Mail: infocas.sales@gmail.com

-Pavilion PA System Rental with 12 ch. Mixer, 3- audio power amplifiers, 6- 15” two way speakers, 1- handheld wireless
microphone with boom stand, with set up and removal : $100.00/day
-Additional wired and wireless microphones and audio input cables for music are available.
-Video Projectors, Tripod Projection Screens and video cables also available.
-Digital Audio Recording System
-PA Systems also available for Arenas, Barns, Main Grounds and Stage.


Please call the number listed above or email your request to
infocas.sales@gmail.com for your special system prices.


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